DEPS - Department of Exhibitions, Performance & Student Spaces Columbia College Chicago

About Our Spaces

The Department of Exhibition and Performance Spaces are common areas where students can interact, relax, and socialize. DEPS produces 30+ exhibitions each year and hosts over 500 events including: fiction and poetry readings, film and video screenings and music, theater and dance performances.  DEPS facilities are entirely supported by the Student Activity Fee and are only available for student-centered programming.  DEPS spaces are not available for private events. Events must be free and open to Columbia College Chicago students.

ALL DEPS spaces must be requested through the Space Scheduler (see our Events Planning Checklist below for details).  No space use is approved until an official confirmation email is sent by DEPS staff.


Multi-Purpose Performance Spaces (click each space for more information)

HAUS, located within the Quincy Wong Center for Artistic Expression

623 S Wabash Ave, first floor, Chicago, IL 60605

Conaway Center

1104 S Wabash Ave, first floor, Chicago, IL 60605

Stage Two Center

618 S Michigan Ave, 2nd floor, Chicago, IL 60605

Film Row Cinema

1104 S Wabash Ave, 8th floor, Chicago, IL 60605



Event Planning Checklist

1. Check Space Availability
You can check for space availability through the Space Scheduler.

2. Request Space and Resources
After checking availability, login to the Space Scheduler and put in a request for the space, as well as the resources you need.  Students can login using their OASIS ID. Faculty and Staff use their network logins.  Please contact Campus Environment at ext. 8515 for any questions regarding use of the software system.   

Student organizations: All students must be working in conjunction with a faculty member, academic department, or official student organization when requesting a space on campus. Students acting independently of a student organization or requesting space as part of a class must have faculty or staff support.  The following form must be completed and returned to the DEPS Events Coordinator a minimum of 4 weeks prior the event date: Faculty and Staff Event Support Agreement Form.

Note: This form does not need to be filled out by any recognized student organization for events.

Alumni: Alumni must be working with the alumni office, or a request can be submitted as a "guest" in the space reservation system.  Alumni are subject to the same procedures as external organizations.

External organizations: External organizations must be partnered with, or have the approval of, an academic department, administrative department, or student organization.  Rental fees may apply and a certificate of insurance will be required. All events in DEPS spaces, including those involving external organizations, MUST be free and open to current Columbia students.  For more information on Non-College events, please contact Campus Environment at (312) 369-8515 or visit their website detailing the procedures for events for Non-College Entities here.

Space requests should include as much information as possible, including:

  • Setup, cleanup, and event times   
  • Expected attendance
  • Furniture setup needs (tables, chairs, etc)
  • Technical needs
  • Event summary

Your event is not booked until you receive a confirmation from the DEPS Events Coordinator.

3. Once your event is scheduled, additional event planning steps may include:

Building Hours
DEPS spaces are all subject to the hours of the buildings in which they are located.  All events must be completed and all event organizers and attendees out of the building by the scheduled building closing time.  Building hours periodically change and are updated here:

Building hours can be extended with 3 weeks advance notice.  There is a fee.  To extend building hours, visit the college's Event Management System.

Security
Your event may require additional security, especially if a large crowd is expected.  To arrange for additional security, visit the college's Event Management System. 3 weeks advance notice is required and a fee is charged.

Furniture Setup
Both the Conaway Center and Stage Two have open layout plans, so it is important to communicate to Facilities and Operations your setup needs (tables, chairs, etc).  Facilities and Operations must be notified of setup needs at least 2 weeks prior to your eventClick here to make a 360 request for Building Services to move furniture if you are a staff member with a 360 login.  If you do not have a 360 login or you are a student requesting furniture setup assistance, please email Andrew Dupuis directly.  PLEASE TRY to submit your furniture setup requests when you submit your space request.  You will find that this is a much smoother process for your event planning.

Catering
If you will be serving food, Building Services needs to be informed for the proper trash removal, recycling, and composting.  Click here to make 360 Request regarding trash and recycling needs:

Recycling
You can “green seal” events through recycling.  Click here for more information about the Recycling Department and the Green Seal initiative.

Technical Needs

For the 2016- 2017 academic year the tech fees and policies for DEPS spaces are as follows:

  • Weekdays, after 5pm $18/hour
  • Weekends, $20/hour
  • There is a three-hour minimum for all weeknight and weekend tech fees.
  • If an event or the need of AV technician is cancelled, a 48 hour notice must be given or event organizers will be charged the three-hour tech minimum fee.
  • Only DEPS AV technicians are permitted to operate DEPS sound and lighting equipment.
  • All technical needs must be sent to Ted Cho, DEPS Technical Coordinator, tcho@colum.edu at least 2 weeks prior to the event date. If less than 2 weeks notice is provided, AV assistance is not guaranteed.



Important Regulations For DEPS Facilities:

● Only 2 events per semester, per student or student organization

● No open flames or candles

● Fog machines are prohibited on campus

● No animals, fish, or insects are allowed in DEPS facilities

● Faculty advisor or college representative must be present for the entire event.  If stated advisor or representative is not present, requesting event may lose event privileges.

● Events must be free to current Columbia students

● The student organization or college representative booking the event is responsible for the setup and cleanup of the event and any damage made to the space.

● Flyers for events must be posted in designated areas around campus. Flyers posted on the walls, columns, and lobby areas of DEPS spaces may be removed at the discretion of DEPS staff.

● Space requests more than 6 months in advance will be marked as "tentative" and are subject to further review closer to the event date.

● Spaces must be left in the condition in which they were found. No holes in the walls, and no painting. Any adhesives used must be non-residue stickies, such as Fun-Tak, 3M hooks or blue painters tape.


Why might your event be denied?

  • Space is already booked.
  • Request is not made within the allotted timeframe, which is decided by space approver.
  • There is an extensive setup in place for upcoming event that cannot be altered.
  • Not enough time between events to adequately breakdown and reconfigure space or tech needs.
  • Event is taking place outside of the normal building hours and proper security clearence is not met.

Questions?

Email deps@loop.colum.edu or call 312.369.6896

Feel free to tour all of our facilities and ask questions of our staff before deciding which venue is appropriate for your needs.