Columbia College Chicago has made Zoom Pro accounts available to all faculty, staff, and students.
Zoom is a video communications tool that allows you to host video conference calls with your students, fellow staff members, and classmates. Features such as screen sharing, white boards, polling, chat, and captioning make Zoom a robust choice for remote communication, collaboration, and online lecture delivery. It is important to maintain best practices when setting up your meeting to allow for a seamless video conferencing experience and to prevent unwanted guests from accessing your meeting, also known as Zoom bombing. Academic Technology has created the following video on Zoom bombing prevention.
If you experience an incident of Zoom bombing, fill out this form in Team Dynamix to notify the college and receive assistance from Academic Technology.
It is strongly recommended to not share meeting links and invitations publicly or post them to any public site. This is to prevent uninvited users from accessing your Zoom meeting.
Zoom recently announced the release of Zoom 5.0. This release includes upgraded encryption which adds increased protection for meeting data and enhanced meeting security. A new security control will also become available to meeting hosts, where they can easily lock a meeting, enable the waiting room, or control the ability for participants to chat and screen share. Hosts may also report a disruptive or unwanted participant to Zoom through the added security option in your meeting menu.
After May 30, 2020, all Zoom clients on older versions will receive a forced upgrade when trying to join meetings. It is strongly recommended to download the latest version of Zoom prior to May 30th to take advantage of these new security features and prepare for Zoom’s upgrade.
More information about Zoom’s 5.0 update can be found on Zoom’s website. Instructional guides and help resources for Zoom can also be found on this page. If you have any questions, please reach out to Academic Technology at email@example.com.
Zoom continues to strive to improve their service by providing updates to enhance the security and functionality of the Zoom application. The Information Technology Team at Columbia College Chicago is working closely with Zoom to monitor any new security and feature updates. As Zoom follows a 90-day privacy and security initiative, it is important to make sure that your Zoom client is up to date to take advantage of new features and updates. Zoom will provide you pop-up notifications within the Zoom client when updates are available. You may also check for updates within the Zoom client to by clicking on your profile image, followed by “check for updates.” Visit the Zoom download center to download the Zoom client if you have not already.
Please see below for a list of recent updates to Zoom:
The following options are available within Zoom to assist you in managing your meeting attendees and settings appropriately.
Zoom Meeting Settings
Personal Meeting ID
Enable Waiting Room
Mute Participants Upon Entry
Turn Video Off Upon Entry
Turn Off File Transfers
Prevent Removed Attendees from Rejoining
Managing Users in a Zoom Meeting
Remove an Attendee From the Meeting
Mute a Participant
Mute All Participants
Stop Video for a Participant
Control Screen Sharing
Manage Whiteboard Access
Lock a Meeting
Every Zoom user has a personal meeting ID that can be used to schedule and join meetings. When setting up a meeting in Zoom, it is recommended to never schedule meetings using your personal meeting ID. Creating meetings with different ID numbers will prevent unwanted attendees from joining your Zoom meetings.
When you set up your meetings, choose the option for Zoom to generate a meeting ID automatically.
When scheduling a Zoom meeting, you will have an option to password protect your Zoom meeting. This will require participants to enter a password to join your meeting.
If you enable the waiting room feature when scheduling a meeting, participants will not be able to join your meeting until you admit them to the meeting as the meeting host. This option is available in the meeting option section when scheduling a Zoom meeting.
You may mute participants upon their entry to your Zoom meeting. This option is available in the meeting option section when scheduling a Zoom meeting. Participants will be able to enable their microphone after joining the call. You can mute specific participants, or all participants throughout your meeting.
You may keep participant's webcam videos turned off upon entry to your Zoom meeting. Participants will be able to turn on their webcam after joining the call. You can stop video for specific participants throughout your meeting.
Prevent attendees from transferring files during the meeting by signing in to https://colum.zoom.us. Go to the settings section and make sure that the file transfers option is turned off.
As a meeting host, you may remove participants from a meeting. To ensure that removed participants cannot rejoin a meeting, signing in to Zoom https://colum.zoom.us and go to the settings section. Make sure that removed participants are not allowed to rejoin.
To remove attendees from a Zoom meeting, click on "Manage Participants."
Click "More" next to the participant that you would like to remove, followed by "Remove."
To mute a meeting a participant, click on "Manage Participants."
Click "Mute" next to the participant that you would like to mute.
To mute all meeting a participants, click on "Manage Participants."
Select "Mute all."
To stop video for a meeting participant, click on "Manage Participants."
Click on “More” next to the participant you would like to stop video for and select "Stop Video."
You can control who can share their screen in a meeting. Click on the arrow next to the “Share Screen” option.
Choose who can share their screen or if multiple participants can share their screen at the same time.
To prevent attendees from annotating a shared whiteboard during a meeting, click on "More" when sharing a whiteboard, followed by "disable attendee annotation."
You can lock your Zoom meeting to prevent any new participants from joining your meeting.
To lock a meeting, click on "Manage Participants."
Choose the "Lock Meeting" option.
Recording of all Columbia College Chicago courses is governed by Illinois law. The State of Illinois requires the consent of both parties for the recording of any conversation. Therefore, instructors should announce their intention to record any class discussions for the benefit of students participating remotely and give students the opportunity to contact them with questions or concerns. The instructor's announcement may be for an individual class session or included as a policy in the syllabus. Similarly, students should only record class sessions with the consent of the instructor.
Like all assets that the college provides to faculty, the Zoom account is intended to support faculty in their contractual responsibilities regarding their own job descriptions as they relate to creative and scholarly work, teaching, and service.